Visio

To: Dr. Peterson

From: Kelly Shaw

Date: June 14, 2017

Re: Visio

Memorandum

Recently, there has been talk of implementing the use of Microsoft Visio for every employee in our organization. I don’t think it is necessary to give access of this program to every employee however, Visio has capabilities that would certainly benefit our top management team during their meetings and presentations.

It is important for information to be clear and concise when it is being presented to other individuals. Visio provides graphic capabilities such as flowcharts and graphs that make information easier to comprehend. For example, financial information is presented quarterly to our employees and shareholders. Often, there are situations where certain jargon used in the financial world is not understood by other departments. Visio, which is compatible with other Microsoft Applications such as excel, can easily transfer financial data in a spreadsheet to a drawing or graph which makes the information easier to digest for nonfinancial individuals.  

Providing visuals ultimately help reinforce key information and make complex information more transparent. As a result, less time is being wasted trying to analyze a cluster of information. Management is able to quickly analyze information with just a glance and make any adjustments needed to enhance operations and save money.

To ease any concerns about the costs associated with installing Visio for top management, there is a 30 day free trial available. This will be provide an estimate of how long it would take for one to familiarize themselves with the application and begin utilizing its capabilities. For those members of top management who are struggling or unfamiliar with Visio, there is a monthly webcast that offers training and tricks for free.  After the trial period and seeing the impact it has on company’s presentation abilities and information retention, it can be purchased for $13.00 per user each with an annual contract. There are 20 people in our top management team which totals an additional $260.00 in costs for the use of Microsoft Visio. This cost in minimal compared to the enhancements that will our company will see as a result. 

Please provide me with your thoughts and any additional feedback. Look forward to hearing from you!

Best Regards,

Kelly Shaw